Company Appointment Information
What is a company appointment?
A company appointment is the way an insurance company authorizes an insurance agent (producer) to represent the company to consumers.
Who can make company appointments?
A company appointment may only be made or canceled by an insurance company. An insurance producer may not appoint themselves to a company. They also can't cancel their appointment with an insurer. An insurance producer may view a list of their appointments by logging into the Producer/Adjuster module within the Industry Access Portal and following the instructions.
An insurance producer may submit business to an insurance company and an insurance company may accept business from an insurance producer prior to the submission or approval of an appointment. However, no commissions may be paid to an insurance producer by an insurance company until the appointment of that producer has been confirmed. An insurance company may have an internal policy that prevents accepting business from a producer who is not appointed.
If a business entity is appointed, the officers, directors and employees have a right to solicit insurance on behalf of that insurance company. No separate appointment for those individuals is required. However, such solicitation may only be made on behalf of the appointed business entity, and any producer making an independent solicitation will require a separate appointment to the insurance company.
How are company appointments made?
Company appointments and cancellations must be made electronically through the National Insurance Producer Registry (NIPR) website.
However, if an insurer appoints or terminates fifteen (15) or fewer producers annually, they may file paper appointments and cancellations using the proper forms. Links to the proper forms are included below. The fee for an initial company appointment is $20.
An insurance company domiciled in Louisiana which is owned exclusively by Louisiana residents may submit paper appointments using the proper forms to the Louisiana Department of Insurance and is not required to pay the fee for those appointments. Links to the proper forms are included below:
Paper Appointments (will be accepted only for the limited circumstances indicated above)
Life and health and accident, credit and travel appointment form, including health maintenance organizations
Variable life and variable annuity appointments form
Property, casualty, personal lines, industrial fire, surety and bail appointment form
Company Appointment Cancellation Form
How often are renewals for company appointments?
The process to renew company appointments is changing in 2017. The new procedures will shorten the time frame between invoice date and renewal and eliminates the need for supplemental renewals.
All company appointments expire on April 30 of each year and must be renewed by the insurance company prior to that time. An invoice is created each year at the end of March to renew all appointments in effect as of that date. The invoice is made available on the NIPR website on April 1 of each year. The fee for a renewal company appointment is $20. Payment is due by April 30. Terminations for any producers whose appointments you do not wish to continue must be terminated prior to invoicing. Invoices will not be adjusted and fees paid for renewal will not be refunded. Any producers newly appointed after the generation of the invoice will expire the following year. There will no longer be a need to re-appoint to avoid expiration.
Active producer and agency appointments on record as of March 28, 2017, will be invoiced for renewals. It is recommended that terminations for any producers who do not wish to continue be submitted in advance of this date to avoid being included on the renewal invoice. Once issued, an invoice cannot be adjusted. Louisiana appointments paid through the appointment renewal invoice will also be updated after the renewal period ends on May 1, 2017 with the effective date of May 1, 2017.
Please note that the dates of invoice generation and posting may vary from year to year to accommodate weekends. Please refer to the timeline below for specifics for 2017.